Data Protection Policy
Barnes Frank data protection policy.
Last updated: 18/5/2018
Why do we have a policy?
The purpose of this policy is to provide you with a transparent account of how we source, manage and use your personal data, as well as giving you clear guidelines on your rights regarding our use of your data. In May 2018, the new GDPR regulations come into play, and this policy enables us to enhance the service we provide you, and ensure our business exceeds the new GDPR requirements.
Why do we have your details?
You have given us lawful consent to store your data as a recruitment services provider by one of the following:
- You have applied to one of our vacancies via our website or a job board
- You may have contacted us over the phone or email asking for us to source you a new role.
- We have contacted you for a vacancy based on your data in the public domain (such as LinkedIn, twitter, Facebook etc.) and you have agreed to allow us to represent you and assist you in a specific or speculative job search
- Your CV has been collected via a third party job board where you have a 'visible' profile and an active account and given consent to be contacted for new job opportunities. We currently work with Jobsite.com, indeed.com, reed.com and LinkedIn.com
- Your details have been provided to us by a mutual contact, with your consent, and with the view to us assisting you in searching for a new role
- You have accepted an approach over a social media platform (EG LinkedIn Inmail)
What information will we hold about you?
- Personal details included in your CVs, such as your address and employment history, email address and contact numbers
- A journal of all email communication between you and us
- Notes regarding your specific employment circumstances, including previous and current employer names, notice periods, salary information, and motivations and new job requirements.
- Will log details of vacancies you've been shortlisted for, outcomes of interview processes, as well as dates and times of interviews that may take place
- We will keep a log of which clients we have sent your CV to, including employer names, and contact names within that organisation
- We will log feedback and emails regarding feedback about your application or interview performance (if any is given from the client)
- We may, with your approval, seek to secure references and testimonials from contacts and individuals nominated by you to enhance your new job prospects.
- Details of your new contract of employment, where the employer has passed on the details to us to share with you once we have successfully assisted you in securing a new role.
- Details of any complaints or feedback you have shared with us regarding our service and your experience of it.
How will we use your data?
- Your CV may be sent to our clients regarding suitable job opportunities, only after your consent to do so.
- We may use your personal data such as email, phone and address to inform you of relevant new upcoming vacancies
- We may use your data to contact you in the future to get an update on your current employment circumstances
- We may use your data to aid in researching the employment market forces, such as monitoring trends in working patterns, salary variations across sectors.
- We will store your data for up to 5 years to allow us to effective support you through the next couple of career transitions as you progress. After which we’ll write you asking if it’s still ok to keep in touch.
Your data and your rights:
How do I find out what information / data on me you have stored?
- You can consent to us continuing to hold your data, and therefore provide you with bespoke recruitment services
- You have the right to have us remove all data we hold on you. This is known as the right to be forgotten.
- You are entitled to request any data we may hold on file regarding you personally
- You are entitled to request why we are holding your data.
- You can ask us how we store your data
- You can request an overview of how we protect your data from fraudulent activity
- You have the right to request us to amend or correct any errors you have identified in your data we have stored
- You have the right to request we stop any direct mail activities being sent out to you or ‘unsubscribe’
You have the right to request full details of any data we have stored relating to your personal information. This information can be attained in the following ways:
- Contact your consultant directly in writing to his/her email requesting we disclose what data we hold.
- Contact Gareth Oakley, our nominated GDPR compliance and data officer on Gareth.firstname.lastname@example.org requesting a copy of the data held.
We will be able to provide you with CSV or excel formatted logs, and in some cases screen shots of specific accounts if required. This can be discussed when you get in touch.
- Session Cookies – Stored temporarily in your computer’s memory while you are visiting a website and are deleted when you close your browser.
- Persistent Cookies – Stored for a set period on your computer and used to determine whether there has been any contact between us and your computer in the past.
There are two ways cookies set can be on our websites:
- 1st Party Cookies – cookies that are set by the website domain (or belonging to a sub domain) of the website.
- 3rd Party Cookies – cookies that are set by another website domain. (e.g. by one of our main technology partners or by an external web services)
Cookie we may use:
- Strictly Necessary Cookies – These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information
- Performance Cookies – These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous.
- Functional Cookies – These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages.
Barnes Frank Ltd
Registered office address: 281 Palatine Road, Manchester, England, M22 4ET
Registered company no. 07896654